Chatalog Help Centre
HomePricingBlogLogin
English
English
  • Welcome to chatalog
  • đŸ’ŦInstant Enquiry
  • â„šī¸Release Notes
    • 2025 Releases
    • 2024 Releases
    • 2023 Releases
  • ❓FAQs
  • 🔊Announcements
    • Temporarily Disable the Delete Message Template Function
  • 🔹Platform Setup
    • 🚩Things to note when setting up the platform
    • WhatsApp
      • WhatsApp Conversation Fees
      • Turn off WhatsApp Number Two-step verification
      • Submitting an eligible phone number for WhatsApp Business API
      • WhatsApp Business API Display Name Guideline
      • Applying for Official Business Account (Green Tick)
      • WhatsApp Business API Limitations
      • WhatsApp Broadcast Limit and Setup Business Profile
      • Regarding WhatsApp Business API being blocked
      • Export WhatsApp Conversations
      • WhatsApp Catalogue
        • Connect the catalogue to your number
      • WhatsApp Flow
    • Instagram
    • Facebook
    • WeChat
      • Customer Service Messages
    • LINE
  • 🔷Contact setup
    • Contact
      • Import, Export and Add Contact
      • Notes
      • Block/Unblock Contacts
      • Delete Contact
      • Contact List (WhatsApp)
      • Label Management
      • Contact activity
  • 🔷BROADCAST SETUP
    • Broadcast
    • Broadcast (WhatsApp)
      • Create or import a contact list for broadcast
      • Create a WhatsApp message template
      • Create a Carousel Template
      • How to Send WhatsApp Broadcast
      • Selective Display of Templates
    • Broadcast (Non-WhatsApp)
    • Broadcast - Recurring Notification (Facebook)
  • 🔹CRM Quickstarts
    • Messages
      • The status of the conversation and the chat box interface
      • Icon in the message
      • Inbox Permissions
      • Export Conversation
      • Auto message for assigning conversation
      • Import new contacts and open - individual import
      • Import new contacts and open - multiple imports
    • Basic Flow
      • First Direct Message, Ice Breaker, Story Mention
      • Setting up non-business hours
      • Flow management tools
      • Selective Display of Flows
    • Customized Flow
      • Flow Blocks
        • Flow template reference
          • Event reservation Flow
          • Subscription cancellation Flow
      • Flow Trigger
      • Assign Conversation
      • Custom Field and User Input Setup in Flow
      • Setting up Call API Block in Flow
      • Smart Delay
  • 🔷AI Tools
    • AI Tools
      • Manage projects for AI Reply from Document
      • AI Tools - AI Writer & Doc Reply
      • AI Writer & Consultant
      • AI Reply from Document Flow Block
      • AI Dialog Flow Block
        • How to write good prompts for your AI Dialog?
      • AI Funnel Flow Block
  • 🔷POST AUTO REPLY
    • Post Auto Reply
      • Post Auto Reply Setup
      • Post Auto Reply Setup - Multiple
      • Manage The Bot
      • Create an IG Live Bot
  • 🔹Settings
    • Upgrade Plan
    • Account Details
    • Two-factor authentication (2FA)
      • Enable 2FA in Settings (Owner Only)
      • Disable 2FA in Settings (Owner Only)
      • 2FA login on the mobile app
      • 2FA login on the web
    • User Management
      • Add Team Member
      • User Status
    • Team Management
      • Advanced Permission Settings (Beta)
    • Web Chat
      • Setting up Web Chat on wordpress
      • Setting up Web Chat on Shopify
      • Add WhatsApp button to your website that links to your WhatsApp Business account
    • Auto Follow-ups
    • Names Display
  • Supported Languages
Powered by GitBook
On this page
  • How to trigger a flow?
  • What is the priority of a flow trigger?
  • Why is the flow not being triggered?
  1. CRM Quickstarts
  2. Customized Flow

Flow Trigger

Custom keywords (partial match/exact match), any keyword

PreviousSubscription cancellation FlowNextAssign Conversation

Last updated 1 year ago

How to trigger a flow?

You can set a custom keyword (partial match/full match) or select any keyword to trigger the process.

Custom Keywords

You can set one or more custom keywords for a flow. The flow will be triggered when the user's message contains the keyword you set. English keywords are not case-sensitive.

Partial match For example, your customer inputs: Is there any CS? Some of the Partial match keywords have the word CS in their settings, which will trigger the flow.

Exact match

For example, your customer directly enters: check my order The keyword is set to contain the word check my order , the flow will be triggered.

If your customer enters: I want to check my order Please note that no flow will be triggered.

Any Keyword

You can select Any Keyword in the flow, which means any user input can trigger this flow when it is active.

If Any Keyword flow is in the active state and has a higher priority than other Custom Keyword flows, even if the user inputs a custom keyword, Any Keyword flow will be triggered first due to its higher priority.

For example, the "Welcome" flow is an Any Keyword Flow, and the "Price Inquiry" flow is a Custom Flow. When these two flows are active, if the user inputs the keyword - "price," the "Welcome" flow will be triggered due to its higher priority.

When the user's message contains one of the keywords that you set up in this Keyword Trigger, it will get this flow triggered. Every flow must have at least one block that is connected to it to get it working.

Starting Point and most of the blocks have at least one dot at the end. Try dragging a block from the left and dragging a line to connect both ends!

If you want to delete a block or a line that connects between blocks, for Windows users, single click the block or line and enter "Backspace." For Mac users, single-click the block or line and enter "delete."

What is the priority of a flow trigger?

Non-business Hours

If you set and activate the Non-business Hours, the flow you connected to this feature will be triggered during your non-business hours. When Non-business Hours is active, other flows will not be triggered. You can set an appropriate flow connected to this feature, and it will help you provide information and service for your clients during non-business hours.

Story Mention

If the message is a story mention, then within the business hours, it will always trigger a story mention. Please notice that Story Mention is only for Instagram.

Keyword Flow Trigger Priority

Each Keyword Flow has a priority in triggering. User input has a chance of containing more than one trigger keyword; at this moment, the flow has the highest priority among all the flows that have keywords contained in user input. You can drag flows at the left to alter their priority.

If a user has already triggered one flow, and during the conversation, the user's reply happens to match the keyword you've set for another flow, it will trigger this new flow.

For example, if the user initially triggered a "Welcome" flow, and during the conversation, they input the content containing the word "price," and "price" is the keyword you've configured to trigger another "Price inquiry" flow, then the user will trigger the "Price inquiry" flow.

Why is the flow not being triggered?

1. Inactive flow or low-priority flow

  • Check if the flow status is active.

  • Make sure you put the flow on a higher priority.

2. The conversation has been assigned to a certain team or people

If you can not trigger your flow, check if the conversation has been assigned to a certain team or people. The flow could be triggered only when the conversation status is Closed.

3. Wrong trigger keywords

The flow will be triggered once the keywords are entered correctly, regardless of whether they are uppercase or lowercase.

Make sure you are using the correct keywords to trigger flows.

4. Your last AI conversation has not ended.

In an AI sales dialog or AI Reply from document conversation, if you don't actively choose to end the conversation or if the conversation ends automatically due to exceeding the set time, the conversation is still in progress. You cannot successfully trigger another flow while the AI sales dialog is still in progress.

Also, it's important to note that replies in the flow, especially in the AI sales dialog, may be slower and require patience. If you enter keywords multiple times while waiting for a reply, it may also cause the trigger to fail.

🔹
Setting up non-business hours